Career Opportunities at Raven Recentre
Office & Administration Manager
While embodying Raven’s zero waste values and commitment to community building, the Office & Administration Manager is responsible for administering a range of programs and responding to public inquiries.
Wages and Capacity
$24.00 - $32.00 per hour, depending on experience.
Full time hours; 37.5 hours per week.
Permanent position.
Duties and Responsibilities
Program Administration
Manage and administer a variety of ongoing programs such as the Recycling Points Club and Paper Save on a weekly basis, including data entry, scheduling, invoicing, proposal review, and acting as the primary point of contact for stakeholders and funding beneficiaries.
Assist with budget tracking and reporting related to assigned programs.
Reception and Public Inquiries
Provide front-line reception for public inquiries via telephone, email, and in person, maintaining a professional and informed presence at all times.
Support communication and follow-up with community members, funders, and program partners.
Administrative Support
Perform related administrative duties such as light bookkeeping, minutes for staff meetings, cash management, banking, and opening and closing tills.
Ensure efficient office organization and maintain filing and records systems (digital and physical).
Prepare minutes for all-staff meetings and other meetings as required by the Executive Director.
Assist the Executive Director with correspondence, scheduling, research, and administrative projects.
Provide occasional research to support the development of policies and procedures.
Assist in the preparation of reports, presentations, and documentation for management and Board use.
Human Resources and Onboarding
Orient new employees to Raven’s safety policies, workplace procedures, and organizational values.
Maintain training and orientation documentation, ensuring compliance with internal safety and HR requirements.
Public Education and Outreach
Assist Zero Waste staff with site tours, educational presentations, and community events such as school programs and trade shows.
Coordinate logistics and promotional materials for public outreach events as needed.
Governance Support
Assist the Board of Directors with administrative duties such as annual filings with Corporate Affairs and maintaining up-to-date Board files and records.
Support preparation of Board meeting materials and ensure accurate recordkeeping of decisions and follow-ups.
Office and Supply Management
Replenish and monitor levels of cleaning, kitchen, first aid, and office supplies. particularly those with longer turnaround times such as chit pads and till tape.
Maintain inventory lists and supplier contact records to support consistent operations.
Cover for depot staff or complete last-minute supply runs when required.
Organizational Participation and Culture
Participate actively on various internal committees to maintain strong communication and relationships across the Raven team.
Familiarize oneself with Raven’s Philosophy and Code of Conduct and implement them at all times.
Contribute to a positive, inclusive, and solution-focused workplace culture.
Identify opportunities to streamline office systems and improve administrative efficiency
Working Conditions
The majority of work is performed under normal office conditions, with intermittent site visits to various parts of the facility, other stakeholder locations, and the bank.
Occasional weekend or evening availability may be required to support public events or Board meetings.
Knowledge and Skills
Post-secondary education in a related field such as administration, business, or equivalent experience.
Excellent written and oral communication skills.
Excellent organizational skills, attention to detail, and ability to multitask with minimal supervision.
Strong interpersonal skills with a commitment to teamwork and customer service, and an affinity for working with the public.
Valid driver’s license and access to a vehicle for errands (mileage paid by employer).
Bondable.
Ability to anticipate needs, work independently, and support multiple supervisors.
Understanding of multicultural work environments and anti-discrimination processes and policies.
Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software programs.
Experience using bookkeeping or accounting software (e.g., Simply Accounting/Sage) considered an asset.
Knowledge of records management or information tracking systems preferred.
Required Equipment Examples
General office equipment including computer skills to operate software programs related to word processing, electronic mail, data entry and some social media and website management
How to Apply
Please submit your resume and cover letter either by email to ed@ravenrecentre.org, or in person to Raven ReCentre, 100 Galena Rd, Whitehorse, YT.
Posting will be up until the position is filled.
